When are payments due?
Player fees are broken down into seven payments, a deposit and six installments. Deposit payments are due upon acceptance of position (typically right after tryouts or when your child joins the Club). Installment payments are due on August 1st, October 1st, November 1st, December 1st, February 1st, and March 1st. Please reference the payment schedule for exact amounts and what the fees cover.
My child doesn't play until Spring. Why do I need to follow the set schedule and make payments before they play?
There are a lot of up front costs associated with your child's team. League registration fees, tournament payments and other factors are taken into consideration. Making your payments in a timely manner will allow us to pay their team's expenses and also allow you to space out the payments.
How do I update or put a card on file for automatic payments?
You can update your credit card informtation for automatic payments by following the the instructions below or you can call Nikki and update your information over the phone. Please note: The RosterPro system does not work well with Internet Explorer due to its lack of security. Please try using Google Chrome or Mozilla Firefox when accessing your account.
The installment payment amount / player fee is a little too much for my budget. Can I make alternate payment arrangements?
Yes! Please don't hesitate to contact Nikki in the event that you need to set up alternate payment arrangements. She will be happy to work with you so that your child can remain eligible to participate.
Why am I being asked to pay a deposit?
Your deposit shows your child's commitment and secures their position with their team.
Is there a refund policy if my child decides not to continue with Kings Hammer?
All fees are non-refundable. With approval from the Director, we can prorate fees once we receive the proper paperwork for transferring/quitting. Please contact Nikki for more information.
What happens if my child is injured and cannot participate?
In the unfortunate event that your child is injured and will be out for any part of the season, please fill out and turn in the Injury Notification Form. This will alert the Kings Hammer office staff that your child is injured. Once your child is able to return (or right away, in the event of a season-ending injury), we will verify with the Director and Coach and calculate a credit based on amount of time missed. The Injury Nortification Form is located here.
Is there any financial assistance available?
Kings Hammer does have a scholarship program to assist with a portion of the club fees. They may be available based on financial need. In return, the family is required to perform volunteer service hours for the Club (i.e. line the practice fields, assist with the Blue Chip Showcase and/or the Blue Chip Invitational). The scholarship application is located here. Please be sure to fill it out completely - leaving questions blank will delay the process. Scholarships are limited so they are handled on a first come, first served basis. Do not delay in sending in your request for scholarship. Applicants msut pay the initial club fee/deposit in order to be considered for a scholarship.
Do you offer multiple player discounts?
We offer a discount for any family with three or more children participating on Academy, Central, or East teams. You will need to request this discount! Please email Nikki to have your account adjusted. The discount is applied to the child with the lowest fee. This discount doesn't apply to Select players.
I am the PA for my child's team. Do I receive any discount?
Yes, PAs do receive a discount off of the fee for the child whose team they are the PA for. The discount will be deducted from the final installment payment. Accounts will be updated by February 1st.
I would like to donate money to help those who may not be able to afford their player fees. Is there a way that I can help?
Yes, you can make a donation to our scholarship fund. Checks/Money Orders can be mailed to KHSC ATTN: Scholarship Fund, 1018 Town Dr. Wilder, KY 41076. You can also make a payment with a credit card by calling (859)442-5800 and asking for Nikki Leick.
Another way to contribute would be to register your Kroger Plus Card to donate a portion of what you spend at Kroger to Kings Hammer. All funds generated through Kroger go directly to our scholarship fund and allow us to award scholarships to those in need. You can visit https://www.kroger.com/communityrewards to register your card with Kings Hammer.
I would prefer to pay by check/cash, but have already made a payment with my credit card and it is now on file. How can I change this?
You will need to send an email to Nikki Leick at email@example.com requesting that your account be switched to a Pay by Check/Cash account. This will need to be done at least 48 hours before a payment is due to ensure that your card will not be charged.
I am set up to pay in installments, but would like to make a payment early. Can I do this?
Yes. You will either need to send a check for the amount you wish to pay or you can email Nikki Leick at firstname.lastname@example.org to have your installment date/amount changed, allowing you to pay early using the card on file.
My child has joined late. Will their fees be prorated?
Possibly. It all depends on when they join the team, what they have missed, etc. Please contact Nikki Leick at email@example.com for exact player fee calculation for your child.